HR Assistant (Female)

Purpose

The HR Assistant position is aims to effectively & efficiently manage departmental assigned responsibilities and to be a good coordinating part in the departmental day to day operational activities meeting the management satisfaction and donors’ requirement.

Attendance / Leave Management

• Checking & managing attendance registers.
• Tracking and properly communicating staff absentees, late arrivals and no sign marks with the relevant departmental heads on regular basis within due time.
• Preparing monthly attendance report for record keeping and payroll.
• Proper record keeping of attendance reports.
• Ensure that all newly hired staff in the Paktia Regional hospital added in due time in the attendance register.
• Managing leave application forms (receiving and recording).
• Entry of each leave form in database on timely basis.
• Prepare monthly leave balance report.
• Proper filling of all leave forms and filing.

Filing Management

• Develop an efficient filing system to make updating and retrieving files easier.
• To maintain confidentiality of all files and make sure that nobody is making illegal use of the information and are not handed to any unauthorized person.
• Find and retrieve information from files in response to requests from authorized users.
• Photocopying, sorting and filing the documents.
• Maintain up-to date personnel files of Paktia Regional Hospital.
• Create new files for all new hiring.
• Maintain all personnel files in an order and sequence base.
• To close personnel files of all relieved staff.
• Regularly update files relevant documents received/available.
• Ensure proper filing system is available and maintained.
• Make sure the soft and hard copies of the departmental documents are kept in an organized manner.

Other key tasks

• Preparation of ID cards for Paktia office and health facilities staff.
• Receiving and recording of travel approval forms.
• Any other tasks assigned by line management.

Key Result Area

Task

Time frame

Means of verification

• Preparation of monthly attendance

summary report

25th of each

month

Monthly report submitted

• Preparation of monthly leave balance

summary report

End of each

month

Monthly report submitted

• Ensure availability of updated and

proper filing system for both

personnel files and other HR

department related files

Regular, ongoing

follow up

Physical check of the

available files

• Valid graduation from BBA, Bsc (ECO) and LLB.
• Microsoft Word, Power Point, Excel Certificates, Good Communication, Report writting, Problem Solving Skills.
• Honest, Hard Work and Punctual.

Interested and qualified candidates are requested to send their CVs along with an application letter to hr1.pkt@hntpo.org

Please ensure to fill out the Health Net TPO application form which is available in http://www.acbar.org/applicationform

Please ensure to mention the position you are applying for, in the subject line of your E-mail

Incomplete applications or applications received after closing date will not be given consideration.

hr1.pkt@hntpo.org