Procurement Assistant

To support the procurement functions of the AVSEC Project while also managing the accurate tracking, recording, and handover of all project assets and inventory, ensuring full compliance with company policies and donor/regulatory requirements.

Duties, Responsibilities and Accountabilities

Procurement Support

• Assist in the preparation of purchase orders, requests for quotations (RFQs), and tender documentation.
• Coordinate with suppliers to obtain quotations, negotiate prices, and ensure timely delivery of goods and services.
• Maintain accurate procurement records, including supplier information, contract files, and delivery notes.
• Support the procurement team in conducting market research to identify reliable suppliers.
• Ensure 100% compliance of delivery to issued purchase orders.
• Assist in the preparation of procurement reports as required.

Coordination & Reporting

• Coordinate with the HR, Finance, and Operations departments to ensure alignment on procurement and asset management activities.
• Prepare monthly inventory and asset status reports for management review.
• Assist in the annual physical inventory verification process.

• Perform any other related duties as assigned by the Procurement Manager or Project Manager.

Organizational Responsibilities

• Adhere to departmental work policies and procedures.
• Comply with the Company's internal policies and regulations.
• Uphold sustainability principles by practicing environmentally friendly approaches in job-related activities.
• Fulfil roles and responsibilities as outlined in the Company’s response, control, and recovery systems for emergencies and business continuity.
• Abide by safety, occupational health, environmental, and business continuity policies and regulations issued by the Company and relevant authorities.
• Ensure personal safety, as well as the safety of colleagues and the public, by following regulatory and legislative requirements.
• Promptly report accidents, occupational injuries, and environmental impacts in accordance with approved procedures.
• Perform any additional tasks that may arise from time to time to meet operational and organizational requirements.

Educational Qualification

• Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or a related field.

Professional Experience

• Minimum 2 years relevant working experience
• Work experience as a Purchasing Assistant, Procurement Officer, or similar role. Experience in inventory or asset management is highly desirable.

Competencies Required

• Solid organizational skills
• good understanding of supply chain and inventory procedures
• knowledge of market research
• aptitude in decision-making and working with numbers
• experience in collecting and analyzing data.

Required Licenses/Certifications

• Any certification relevant to purchasing, procurement, or supply chain management is desirable but not essential.

Language skills: Fluent in English, Dari/Pashto – written and spoken

• You are required to fill out the application form and upload your CV and Cover Letter following the link:

https://forms.gle/CWJxPjaJoNTi1csD7

• Only shortlisted candidates will be called for the next stage of recruitment.
• No application will be accepted after the closing date.

https://forms.gle/CWJxPjaJoNTi1csD7