Finance & Internal Control Manager

Finance & Internal Control Manager

Tehzeeb Bakers is looking for a qualified, experienced, and highly responsible Finance & Internal Control Manager to join our team.

The successful candidate will be responsible for the overall financial control of the business, including purchases, sales, cash management, inventory verification, financial reporting, team supervision, internal controls, and coordination with the software development team to ensure that our business management software is properly aligned with Tehzeeb Bakers' operational and financial requirements.

Key Responsibilities

Financial Management & Control

• Overall supervision and control of the company's financial activities.
• Ensure proper recording, verification, and authorization of financial transactions.
• Review financial activities across branches and departments.
• Ensure compliance with approved financial policies and procedures.
• Identify financial risks, weaknesses, irregularities, and control gaps and report them to management.
• Establish and maintain effective internal financial controls.

Daily Cash Management & Closing

• Supervise daily cash collections and cash handling.
• Verify cash received from sales and other sources.
• Conduct and supervise daily cash closing.
• Reconcile physical cash with POS/system records.
• Review cash shortages, excesses, adjustments, and discrepancies.
• Monitor cash movements and ensure proper documentation and authorization.
• Provide daily cash and financial reports to management.

Sales Control

• Review and monitor daily sales across all branches.
• Verify sales recorded through the POS/software against actual collections.
• Review cash and credit sales.
• Monitor discounts, cancellations, returns, voids, and other sales adjustments.
• Investigate unusual or unexplained sales differences.
• Ensure that sales transactions are properly recorded and reflected in the accounting system.
• Prepare and submit daily sales reports to management.

Purchase & Procurement Control

• Review and control the procurement process from Demand → Purchase → Approval → Accounting.
• Verify purchase demands against actual operational requirements.
• Review supplier quotations, purchase prices, quantities, and supporting documents.
• Verify actual purchased quantities against approved demands.
• Ensure purchases are properly authorized before payment.
• Monitor supplier balances and outstanding payables.
• Identify unusual prices, excessive purchases, duplicate purchases, or other procurement irregularities.
• Ensure all finalized purchases are correctly recorded in the accounting system.

Inventory Control & Verification

• Supervise and conduct regular physical inventory checks.
• Verify inventory records against physical quantities.
• Monitor ready-to-sale products and other relevant inventory.
• Investigate shortages, excesses, wastage, damages, and discrepancies.
• Establish proper procedures for inventory counting and verification.
• Coordinate with operational and procurement teams to improve inventory controls.
• Develop stronger inventory control procedures as the company's recipe and production inventory system is introduced.

Accounting & Financial Reporting

• Supervise accounting records and transaction posting.
• Review General Ledger entries and supporting documents.
• Monitor Accounts Receivable and Accounts Payable.
• Review daily, weekly, and monthly financial reports.
• Ensure proper preparation and reconciliation of: Trial Balance
• General Ledger
• Profit & Loss Statement
• Balance Sheet
• Sales Reports
• Purchase Reports
• Cash Reports
• Receivable/Payable Reports

Ensure financial information provided to management is accurate and timely.

Internal Control

• Develop, implement, and monitor internal control procedures.
• Establish proper segregation of duties between sales, procurement, cash handling, inventory, and accounting.
• Review authorization and approval procedures.
• Monitor compliance with company policies.
• Conduct regular internal checks and reconciliations.
• Detect and report potential fraud, misuse, errors, or financial irregularities.
• Recommend corrective actions and follow up on implementation.

Team Management

• Supervise and coordinate finance, accounting, cash, procurement-control, and related personnel.
• Establish clear responsibilities and reporting lines.
• Monitor staff performance and compliance with procedures.
• Train relevant staff on financial controls and system procedures.
• Ensure timely completion of daily and monthly financial tasks.

Software / ERP Development Coordination

• Act as the primary finance and internal-control representative in coordination with the software developer.
• Clearly communicate Tehzeeb Bakers' operational, accounting, reporting, and internal-control requirements to the developer.
• Review existing software functionality and identify gaps.
• Test newly developed modules and workflows.
• Verify that software-generated accounting entries are correct.
• Ensure the software properly handles: Sales
• Purchases
• Demands
• Journal Vouchers
• Cash
• Accounts Receivable
• Accounts Payable
• Branches
• General Ledger
• Trial Balance
• Profit & Loss
• Balance Sheet
• Sales Reports
• Purchase Reports

Participate in user acceptance testing.

Ensure that software development follows the company's approved financial and internal-control procedures.

Maintain continuous coordination with the developer until the required system functionality is completed and operational.

Daily Responsibilities

The Finance & Internal Control Manager will be expected to ensure that, on a daily basis:

1. Branch sales are reviewed.
2. Cash collections are verified.
3. Daily cash closing is completed.
4. POS/system sales are reconciled with cash.
5. Purchase transactions are reviewed.
6. Significant purchases and discrepancies are reported.
7. Receivables/payables are monitored.
8. Inventory discrepancies are investigated where applicable.
9. Financial and control issues are identified and reported.
10. A concise daily financial/control report is submitted to management.

• Required Qualifications Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Professional accounting qualification or relevant certification is an advantage.
• Strong practical experience in accounting and financial management.
• Experience in internal control, audit, cash management, procurement control, and inventory control.
• Experience managing accounting/finance teams.
• Strong understanding of accounting principles and financial statements.
• Strong Excel/MS Office skills.
• Experience with POS, accounting software, ERP systems, or business management software.
• Ability to work closely with software developers and translate business/accounting requirements into system requirements.
• Strong analytical and problem-solving skills.
• High level of integrity, confidentiality, discipline, and attention to detail.
• Ability to work under pressure and manage multiple branches and operational requirements.

Preferred Experience

Preference will be given to candidates who have experience in

• Bakery/food production businesses
• Retail businesses with multiple branches
• POS-based sales environments
• Procurement and inventory control
• ERP/accounting software implementation
• Internal audit and financial control
• Multi-branch financial reporting

Key Personal Qualities

The ideal candidate should be

• Honest and trustworthy
• Highly organized
• Detail-oriented
• Strong in follow-up
• Analytical and numbers-oriented
• Firm in enforcing financial controls
• Good at managing people
• Good at communication and coordination
• Proactive in identifying problems
• Comfortable working with both operational teams and software developers

Qualified and interested candidates are invited to submit their updated CV/resume by email.

• Position: Finance & Internal Control Manager
• Email: financepk1@westernfreights.com
• Subject Line: Application – Finance & Internal Control Manager
• Application Process: Recruitment will be conducted on a rolling basis, and the selection process will begin immediately.
• Applications will be reviewed as they are received, and shortlisted candidates may be contacted for an interview.

financepk1@westernfreights.com